ADMINISTRATIVE ASSISTANT/TRAVEL COORDINATOR

LOCATION: BEIRA OFFICE

JOB PURPOSE

To provide clerical and administrative support that optimises office workflow, while overseeing the coordination of office services staff to ensure compliance with company standards, policies, procedures, and guidelines.

JOB POSITION REQUIREMENTS

Qualifications

High school diploma;
A tertiary certificate/ diploma in office administration and/or related discipline is an added advantage.
Work Experience

Minimum two years of proven experience in a similar role and experience in the maritime and/or shipping industry is a plus;
Familiarity with office organisation and optimisation techniques.
Other requirements

A flair for customer service attitude is essential;
Multitasking and time-management skills;
Excellent interpersonal skills;
Problem-solving skills (ability to be resourceful and proactive when issues arise is essential);
Must be able to work under pressure;
Must be a quick learner of software systems and packages;
Must be able to motivate others;
Organised, oriented to detail, and proactive, as you will also and mainly assist the Managing Director.
Fluency in English is critical as well.
Coordinate the Office Assistant, Receptionist, and Messenger roles, focusing on individuals with extensive experience in the Company.
KEY RESPONSIBILITIES AND TASKS

Office Management
o Assist the Managing Director with administrative activities, as required; o Courteously answer phone calls and redirect them when necessary, and occasionally undertake receptionist duties;

o Arrange meetings and appointments as per management request;

o Prepare and disseminate correspondence, memos, and forms as per management request;

o File and update contact information of employees, customers, suppliers, and external partners (on management request);

o Develop and maintain relevant filing systems and assist in procuring and filing all personnel documents in the Agency’s head office (Maputo);

o Make travel arrangements, hotel and event bookings;

o Receive and disseminate documents from respective departments from various institutions, and also send internal documents to various destinations as directed; o Oversee and manage the office services department team according to established standards and procedures.

Other Functions
o Perform other activities compatible with the role as requested by Superiors.

Send your application to recruitment@consullda.com with the subject “ADMINISTRATIVE ASSISTANT” by Thursday, July 31st, 2025.

Ensure that the subject is explicitly correct to avoid deviating from your application. This will also be used as a screening object.

Note: FEMALE APPLICATIONS ARE ENCOURAGED

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