Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

JUNTE-SE Á FAMILIA ELEPHANT BET E GANHE ATÉ 10 000 MT EM UMA APOSTA GRATIS!!!
Context
Under the overall supervision of the Head of Emergency Response and Recovery and the direct supervision of the Grants Programme Manager, the successful candidate will carry out the following duties.

Responsibilities
Manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor’s attention;
Provide information and guidance to staff at all levels within the organizational unit; ensure understanding of intent and deadlines;
Arrange appointments and duty travels, maintain supervisor’s calendar and receive visitors;
Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on required actions;
Organize and coordinate the work performed by other office support staff; coordinate activities across the division, including divisional issues, deadlines and other requests;
Establish internal procedures and tracking systems for correspondence and documents; verify that work is done in accordance with corporate standards; monitor work progress;
Respond to written inquiries and draft responses to non-routine questions; coordinate responses to sensitive enquiries on behalf of the supervisor;
Follow up on the preparation of reports, correspondence, briefing notes and other documents; review documents and make changes to their format or style in accordance with standard practices; conduct research and prepare briefing materials for the supervisor; provide informal translations into another official language;
Coordinate, monitor and process administrative actions (human resources, contracts, procurement, accounting, finance, logistics) in IOM’s computerized systems;
Evaluate ongoing support requirements of the office, adapt service provision to meet changing needs and solve operational problems as required;
Ensure the initiation of a variety of transactions in the organization’s computerized administrative systems; and,
Travel to the country sub-offices where the Grants Unit has presence, in order to support the staff in those offices with the above-mentioned functions as required;
Perform other duties as required.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
IOM does not charge a fee at any stage of its recruitment process (application, inte

February 1, 2025

Bachelor’s degree in Business Administration or related fields from an accredited institution with four years of relevant professional experience, or;
High school diploma with six years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook;
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills

Knowledge of grants management coordination and processes;
Ability to work with local implementing partners, from micro-level to larger national NGOs;
Knowledge of IOM internal processes an asset;
Demonstrated ability to work as part of a team.
Languages

Fluency in English and Portuguese (oral and written).
IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework

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