Subscription and Billing Finance Manager is responsiblefor planning, directing, and coordinating all finance-related functions for thesubscription and billing team. This includes overseeing the monthlysubscription-fee processes (both private and corporate), managing receivables,and ensuring accurate financial record-keeping on Sage. The role requiresmaintaining internal controls, providing leadership to a team (Team Leader andAgents), and ensuring financial compliance with organizational and regulatorystandards.

Registe-se e receba até 10.000 MT no seu primeiro depósito.
Funções ou responsabilidades:
Leadership
Oversee and manage the finance team by setting clear goals and expectations; • Conduct weekly and monthly team meetings to review financial reports, address performance issues, and share critical updates;
Support, coach, mentor, and develop team members to ensure they are confident and competent in their tasks;
Maintain and implement Standard Operating Procedures (SOPs) for all finance-related activities;
Schedule regular one-on-one sessions with the Team Leader and Agents to review performance, address challenges, and set professional development objectives;
Address any employee-related issues (e.g., leave, disciplinary matters) promptly and in accordance with labor laws.
Financial Management & Operations:

Oversee subscription fees received monthly from both private members and corporate groups, ensuring accurate allocation in Sage;
Monitor all incoming payments (EFT, cash, and other methods), promptly apply them to the correct accounts, and reconcile to bank statements;
Ensure prompt follow-up on outstanding debts: generate aging reports, communicate with corporate clients and private members, and escalate issues where necessary;
Supervise the timely preparation and distribution of monthly billing schedules to corporate groups and private members;
Track and manage all finance-related documentation, including invoices, receipts, and payment confirmations;
Ensure that financial processes and policies align with internal controls and relevant regulations.
Cash Management:

Oversee all cash receipts and ensure proper documentation and controls are in place;
Implement secure and efficient cash-handling procedures (e.g., daily balancing, safe deposit, timely reconciliation);
• Ensure the team accurately records cash transactions in Sage, reconciling discrepancies promptly.
Fraud Prevention (Internal & External):

Establish and maintain robust internal controls to prevent financial fraud and misappropriation of funds;
Conduct regular audits of payment records, reconciliations, and team workflows to identify and address suspicious activity;
Implement and enforce clear policies on handling sensitive financial information, segregation of duties, and authorization levels;
Collaborate with other departments (e.g., HR, IT) to educate staff on fraud risks, prevention measures, and reporting protocols;
Stay updated on common fraud schemes, emerging threats, and best practices to continually strengthen fraud prevention strategies.
Quality Control:

Define and maintain quality standards for all finance operations, including invoicing accuracy, timeliness of reports, and compliance with SOPs;
Perform routine spot-checks on team outputs (e.g., reconciliations, data entries, customer communications) to ensure standards are met;
Collect and review feedback from internal and external stakeholders to identify areas for improvement in finance processes;
Provide coaching and training to the team on best practices, standard operating procedures, and continuous improvement initiatives.
Prepare daily, weekly, and monthly finance reports (e.g., cashflow statements, debtors aging, billing summaries) and present them to Senior Management as required;
Identify financial trends, variances, and risks; recommend corrective actions or improvements in processes. System & Process Management:
Manage the integration and effective use of Sage for financial operations, including updates, troubleshooting, and team training;
Coordinate with IT or relevant departments to ensure system stability and address any technical challenges quickly;
Evaluate current finance processes for efficiency and effectiveness; recommend and implement improvements or automation where beneficial. Compliance & Risk Management:
Ensure accurate record-keeping and adherence to organizational policies, local regulations, and financial standards;
Oversee internal and external audits within the Finance Department;
Develop contingency plans to mitigate financial risks (e.g., uncollected fees, system downtime).
Stakeholder Relations:

Collaborate with other internal departments to resolve subscription or billing discrepancies;
Maintain positive, professional relationships with corporate clients and private members;
Provide prompt and clear communication around invoicing, statements, and outstanding balances. Ad Hoc Assignments:
Undertake additional tasks, projects, and responsibilities as assigned by Senior Management;
Continuously seek opportunities for professional growth and stay updated on financial best practices and regulatory changes.

• Bachelor’s degree in finance, Accounting, or related field (Postgraduate degree or professional certification, e.g., CPA/CIMA, is advantageous).

Proven track record (5+ years) in a finance role with at least 2+ years in a supervisory or managerial capacity;
Hands-on experience with Sage or other similar accounting/ERP systems;
Proven experience managing subscription-based billing processes is highly desirable;
Strong proficiency in financial analysis, reconciliations, budgeting, and reporting;
Advanced Excel or Google Sheets skills;
Familiarity with regulatory requirements related to financial management and reporting; Excellent leadership, communication, and interpersonal abilities;
Strong problem-solving, organizational, and decision-making skills;
Ability to meet deadlines under pressure and handle high volumes of transactions accurately.

Link de Candidatura: https://epmcsdatabase.com/vagas/subscription-and-billing

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